Do Fewer Meetings
Most people in ministry do way too many meetings.
Instead of scheduling a typical 1 or 2 hour meeting, you might try a 15 minute touch-base meeting. You may cover even more in that brief time.
Or better yet, cut the frequency of your meetings in half. Instead of meeting weekly, try meeting every other week. If that is not possible, you might cancel 1 of 4 meetings a month.
Doing fewer meeting forces you to think further ahead and encourages better planning and intentional communication.